Projects, tasks and timesheets in one secure workspace.
With an assistant that answers from your records.
Your team plans the work, hands it off and logs their hours in one place. When anyone needs to know where things stand, they ask in plain English, like "what's overdue?" or "who's on the Henderson job?", and get an answer from your own records with the source attached. Your workspace is sealed off from every other business, and nothing goes to a public AI.
What it is, if you've never used software like this.
Your team works in one place
Projects, task boards, handoffs, timesheets, milestones, documents and files, in a workspace only your business uses.
Anyone can ask
On the web, in your own words. The assistant looks only at what the person asking is allowed to see.
It proves the answer
Every number, date and name is checked against a record you can open. If it can't prove it, it says so instead of guessing.
Not a penny on the sidewalk. Here's the $100 bill for each part of your business.
One workspace and one assistant, doing a different job for each person: your leaders, your project managers, your sales team and your day-to-day operations.
See the whole business without chasing people for updates.
- Ask what's late, who owns it and where each project stands, and get one answer with the sources attached
- See the hours your team logged by project and person, without waiting for spreadsheets
- As the owner, you see everything in your business. Each employee sees only their own work
- Decisions rest on records, not on whoever spoke last in the meeting
- One monthly price per business, by number of people, not per message
A second set of eyes that double-checks what's really happening.
- Plan on boards and timelines, hand tasks between people, set milestones and track hours
- Ask what's overdue, blocked, unassigned or running over its hours
- Every answer links to the task or document behind it, so you can verify it in one click
- Procedures and documents live next to the tasks they belong to
Know what you can promise before you promise it.
- Check a client's project status, deadlines and the people on it before a call, in seconds
- See the hours already spent for a client, so quotes start from real numbers
- Ask the assistant to draft a follow-up. You review it and send it yourself
- A full CRM with quotes and invoicing is coming next (see below)
Grow without adding admin headcount at the same rate.
- Routine "where is it?" and "how do I?" questions answered without interrupting a colleague
- Owners can turn the assistant on for employees. Each person gets their own private history
- Uploaded files are virus-scanned before anyone can open them
- Customers get faster, more accurate answers from a team that knows where everything stands
Example questions · illustrative business
Problems left unsolved go to your competition. Here's the before and after.
Each row is a problem most growing businesses already have, what this platform does about it, and what that means for you.
Three tools, three bills, three logins
Tickets in one product, project plans in another, timesheets in a third, and nothing connects them.
One secure workspace
Tasks, projects, milestones, timesheets, documents and files in one place, under one login per person.
Fewer licences, one source of truth
Hours tie to tasks, tasks tie to milestones, and everyone looks at the same picture.
Answers live in people's heads
When someone is out, sick or leaves, the information goes with them. Others spend hours digging for status.
Ask the records, not a person
The assistant reads your workspace and answers with the source attached.
Less time hunting, fewer dropped balls
Staff stop interrupting each other for updates, and nothing depends on one person's memory.
AI that's confidently wrong
Public chatbots give a smooth answer even when they don't know, and someone has to catch it.
Proven, or held back
Every reply is checked against your records. If it can't be proven, you're told "couldn't answer" or "held back", never a made-up answer.
Trust you can act on
Leaders and managers can repeat what it says to a customer without second-guessing it.
Your data in someone else's system
Staff paste client details into whatever AI tool they found, and you have no record of it.
A sealed system that's yours
Your own workspace, logins and data. The AI runs privately and nothing goes to a public AI service.
Lower risk, a short answer for customers
When a client asks "where does my data go?", you have a clear answer.
An AI that acts on its own
Tools that can send email or change records leave you wondering what went out under your name.
It drafts. You decide.
The assistant reads and drafts. It never sends email or changes your records by itself.
Speed without surprises
You get the time saved on first drafts and keep full control of your name.
Benefits, productivity, and the protection you don't see.
Benefits
- One workspaceReplaces separate ticketing, project and timesheet tools.
- Answers with receiptsEvery figure links to the record behind it.
- Proven open-source coreBuilt on Leantime, used by teams worldwide and open to inspection.
- Predictable costPriced per business by number of people, not per message.
Productivity
- Status in secondsNo status meetings just to find out what's late.
- Handoffs that stickTasks move between people with their history, links and hours.
- First drafts doneFollow-ups and notes drafted for you to review and send.
- "How do I…?" answeredStaff learn the platform by asking it.
Protection you don't see
- Walled off from other businessesSeparate system, data, network and logins.
- Sees only what you can seeThe assistant works within the asker's own permissions.
- ID checked on every actionEvery internal call carries a one-use ticket that expires in 60 seconds.
- Backed up before every changeYour data is snapshotted before every update and checked after.
How it compares to Microsoft 365 Copilot and ChatGPT Business.
Both are good tools, and both say they don't train their models on your business data. The differences are in what they are for, where your data lives, how answers are checked, and who acts.
| Microsoft 365 Copilot | ChatGPT Business | Recursive | |
|---|---|---|---|
| What it is | An AI add-on to Microsoft 365 (Word, Outlook, Teams) | A general-purpose AI chat workspace | A project, task and timesheet workspace with an assistant built in |
| Where it runs | Microsoft's cloud, shared infrastructure | OpenAI's cloud, shared infrastructure | Your own sealed workspace. No other business runs in it |
| What it can see | Everything each user can open in Microsoft 365, including files shared more widely than intended | What users type, upload or connect | Only what the person asking can see in your workspace |
| When it isn't sure | Gives its best answer; you're advised to check it | Gives its best answer; you're advised to check it | Proves the answer against a record, or tells you it couldn't |
| Acting on your behalf | Can draft and, with some features, take actions in your apps | Can draft and, with some features, take actions in connected apps | Reads and drafts only. It never sends or changes anything by itself |
| How you pay | Per user per month, on top of a Microsoft 365 licence | Per user per month | Per business, by number of people [pricing to confirm] |
Based on publicly available information about Microsoft 365 Copilot and ChatGPT Business, October 2026. Their features and plans change; check current details with each vendor.
"I know the car drives itself. Show me how."
Every question goes through the same checks. If any one of them fails, it stops and tells you why.
It knows who's asking
You're signed in, so the question is yours, and your history stays separate from your colleagues'.
It sees only what you can see
It reads the workspace with your own permissions. An employee's question never reaches another person's work.
Every internal call shows ID
A one-use ticket that expires in 60 seconds. No ticket, no answer.
It reads, never writes
Read-only. It returns evidence, not opinions.
The answer is checked before you see it
Every figure, date and name has to match a record, or the answer is held back.
What's coming next.
We only list something as a feature once it works. These are on the way, in this order.
At launch
- Activity page for ownersWho asked what, what the assistant read and what it drafted, in plain English.
- The assistant on TelegramEvery person you invite talks to it from their phone, with their own private history.
Next
- CRM, quotes and invoicingCustomers, pipeline, quotes and invoices inside your sealed workspace, and the assistant can answer from them.
- Questions about your documentsAsk about the contracts and files you upload, with the page it came from.
After that
- Saved routinesTurn a question you ask every week into a one-click routine, built from the same read-only steps.
- Custom assistantsAssistants built for the jobs only your business does, tested before you approve them.
The questions buyers ask first, answered straight.
Pick a question. These are the objections we hear most, answered the way the assistant answers: short, sourced and honest about limits.
Pre-written answers from the Recursive team · the live assistant is shown in the demo
Fifteen minutes. A live workspace. Your hardest questions.
Bring the question you'd ask about your own business and the objection you'd raise with your team. We'll show the workspace, and the assistant answering, checking, and refusing when it should.